Contingency Planning Process

Purpose

The purpose of this document is to explain the Contingency Planning Program Process. The process for implementing a Contingency Planning Program and creating effective contingency plans will be discussed in detail.  The steps that will be discussed are as follows:

• Step 1 – Project Development and Initiation Phase
• Step 2 – Analysis and Data Gathering Phase
• Step 3 – Review Results and Develop Recovery Strategies
• Step 4 – Design and Development of Policies and Standards
• Step 5 – Create and Implement Plans (both business and technical)
• Step 6 – Plan Testing and Training (Awareness)
• Step 7 – Plan Audit and Maintenance

These steps represent the key elements in implementing a comprehensive and practical Contingency Planning Program.  The responsibility of the planning process generally falls under the position of the Contingency Planning Department, which is typically a functional or resource group within a company.  However, if the company does not have a Contingency Planning Department, you will need to appoint a “Contingency Planning Coordinator or Manager”.  This person develops the strategy in cooperation with other managers associate with business and technology operations.

The Contingency Planning Coordinator also typically manages development and executive of contingency plans.  All business and technology components that support or process electronic protected health information must have developed contingency (recovery) plans. 

Table of Content Contingency Planning Process

THE PROCESS

Project Development and Initiation Phase         
Analysis and Data Gathering Phase      
Review Results and Develop Recovery Strategies         
Design and Development of Policies and Standards      
Create and Implement Plans     
Plan Testing and Training         
Plan Audit and Maintenance     

APPENDIX

Appendix A:  Contingency Planning Policy Statement
Appendix B:  Contingency Planning Process Flow Chart

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