Components of HIPAA Security Policies Procedures Templates (HITECH & Omnibus updated)

Have you checked your HIPAA Security policies and procedures lately? Are those updated for the Omnibus rule and implemented company-wide? Are employees trained on your policies and procedures? Our template suite has 87 policies and will save you at least 400 work hours and are everything you need for rapid development and implementation of HIPAA Security policies. Our templates are created by security experts and are based on HIPAA requirements, updates from the HITECH act of 2009, Omnibus rule of 2013, NIST standards, and security best practices. The key objectives in formulating the policies were to ensure that they are congruent with the HIPAA regulations, integrate industry-established best practices for security, and are tailored to the healthcare provider environment.

Our HIPAA security policies procedures templates are ideally suited for covered entities, business associates, and sub-vendors.

These 87 Information technology-related policies procedures in the template suite (updated in May 2013 for Omnibus rule) are organized into the following five major categories:

Category of HIPAA Security Policies & Procedures	Total Policies and Procedures
Governance, Administrative Safeguards, and Workforce Controls	31
Incident Response, Contingency Planning, and Resilience	8
Technical Safeguards, Access Control, and Cybersecurity Operations	33
Physical Safeguards, Facilities, Devices, and Media	11
Supporting Guides, Checklists, and Implementation Tools	4

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Detailed list of included policies and supporting documents

Below is the itemized content inventory based on the attached suite. This section is useful for product pages because it shows buyers exactly what they receive.

Governance, Administrative Safeguards, and Workforce Controls (31 items)

Included Document	What it Covers
AI Systems Security and Governance	Establishes guardrails for using AI with ePHI, including oversight, risk review, vendor governance, and monitoring.
Acceptable Use of Information Resources	Defines how staff may use systems, devices, data, and network resources that touch ePHI.
Acceptable Use of Social Media	Sets rules for social media activity to prevent improper disclosures and protect patient privacy.
Access Establishment and Modification	Provides the workflow for approving, changing, reviewing, and revoking user access.
Application and Data Criticality Analysis Policy	Prioritizes critical applications and data so recovery planning focuses on the systems that matter most.
Assigned Security Responsibility	Documents who serves as the security lead and how security duties are assigned and overseen.
Authorization and Supervision Policy	Explains how workforce members are authorized and supervised when working with ePHI.
De-Identification of PHI Policy	Explains how PHI is de-identified for secondary use, analytics, or other approved purposes.
Documentation Maintenance Policy	Defines how security documentation is created, approved, updated, retained, and version-controlled.
Ethics Standards and Policy	Sets ethical expectations for handling information, making decisions, and safeguarding patient trust.
Evaluation Policy	Requires periodic evaluations to confirm that safeguards remain effective as risks and operations change.
HIPAA Access Authorization Policy	Defines the approval rules and authorization criteria for access to HIPAA-regulated information.
Identifying PHI and DRS	Helps staff recognize protected health information and designated record set content for proper handling.
Information Access Management Policy	Establishes role-based access principles and minimum necessary controls across the organization.
Information Handling Policy	Defines how sensitive information is classified, stored, shared, transmitted, and disposed of securely.
Information Security Activity Review	Requires periodic review of logs, reports, and security events to spot inappropriate activity.
Isolating Healthcare Clearinghouse Function	Addresses separation controls when a clearinghouse function must be isolated from other operations.
Requirements for Group Health Plans	Outlines security-related documentation and handling expectations for group health plan environments.
Risk Analysis Policy	Defines the process for identifying threats, vulnerabilities, likelihood, impact, and risk levels.
Risk Management Policy	Explains how identified risks are prioritized, treated, tracked, and reduced over time.
Safeguarding Protected Health Information	Provides broad rules for protecting PHI in day-to-day operations and across common workflows.
Sanction Policy	Sets disciplinary consequences for workforce members who violate HIPAA security requirements.
Security Awareness and Training	Defines the organization’s security training program for workforce members and ongoing compliance education.
Security Management Process	Brings together risk analysis, risk management, sanctions, and activity review into one management framework.
Security Reminders Policy	Creates a recurring reminder and micro-training program to reinforce secure workforce behavior.
Security Rule Compliance Audit	Provides an audit framework for checking alignment with HIPAA Security Rule requirements.
Technology Asset Inventory and Network Map Policy	Requires a current inventory of technology assets and a map of systems and ePHI data flows.
Termination Policy and Procedure	Explains the offboarding steps for ending access, recovering assets, and documenting separation actions.
ThirdParty Cybersecurity Risk Management Policy	Defines how vendors and other third parties are assessed, monitored, and managed for security risk.
Workforce Clearance Policy and Procedure	Sets screening and clearance expectations before workforce members receive access to sensitive systems.
Workforce Security	Defines workforce security responsibilities from onboarding through role change and termination.

Incident Response, Contingency Planning, and Resilience (8 items)

Included Document	What it Covers
Backup Immutability and Ransomware Resilience Standard	Describes resilient backup practices that improve recovery and reduce ransomware impact.
Contingency Plan Policy and Setup Procedure	Defines contingency planning requirements and setup steps for maintaining critical operations.
Data Backup and Recovery Policy	Sets expectations for backup scope, frequency, protection, testing, and restoration.
Disaster Recovery Plan	Provides the structured plan for restoring systems and data after major disruptions.
Emergency Mode of Operation Plan	Explains how essential operations continue during emergencies while protecting ePHI.
Response and Reporting	Defines how security events are escalated, documented, reported, and communicated.
Security Incident Procedure	Provides the step-by-step process for identifying, containing, investigating, and closing incidents.
Testing and Revision Procedure	Requires contingency and related plans to be tested, validated, and revised on a regular basis.

Technical Safeguards, Access Control, and Cybersecurity Operations (33 items)

Included document	What it covers
Access Control	Defines role-based, least-privilege, and auditable access controls for systems that contain ePHI.
Audit Controls	Requires systems to record and preserve activity needed to detect, investigate, and prove compliance.
Automatic Logoff Procedure	Sets session timeout and automatic logoff rules to reduce unauthorized viewing of ePHI.
Automatically Forwarded Email Policy	Restricts automatic forwarding so sensitive information is not sent to unapproved destinations.
Centralized Logging, SIEM, and Security Monitoring Runbook	Defines logging, alerting, monitoring, and investigation workflows for centralized security operations.
Cloud Security	Sets baseline requirements for securing ePHI in cloud-hosted environments and services.
Configuration Management and Secure Baselines	Defines approved configurations and baseline hardening standards for systems and devices.
Data Integrity Authentication of ePHI	Explains how the organization protects ePHI from improper alteration or destruction.
Data Loss Prevention (DLP) and Exfiltration Controls Standard	Establishes controls for detecting and blocking unauthorized transmission or removal of sensitive data.
Email Security Standard	Defines technical email protections such as filtering, encryption, and anti-phishing controls.
Email Use Policy	Sets user-facing rules for safe email handling, messaging behavior, and transmission of sensitive information.
Emergency Access Procedure	Defines break-glass and emergency access methods for urgent situations involving patient care or operations.
Encryption Policy	Requires encryption controls where appropriate to protect ePHI at rest and in transit.
Encryption and Decryption Policy	Explains approved encryption methods, key use, and decryption practices for authorized access.
Extranet Security Policy	Sets security requirements for partner, vendor, or external network connections.
Internet DMZ Policy	Defines demilitarized zone controls for internet-facing systems and segmented services.
Key Management and Cryptographic Standards	Provides requirements for cryptographic algorithms, key lifecycle management, and key protection.
Log-in Monitoring Policy	Requires monitoring of authentication events to detect suspicious login activity and misuse.
Mobile Device Management and Security Policy	Defines mobile device management controls for enrollment, configuration, protection, and remote actions.
Multi-Factor Authentication (MFA) Policy	Requires multi-factor authentication for defined systems, users, and high-risk access scenarios.
Network Security Policy	Sets core network defense requirements for segmentation, filtering, monitoring, and secure design.
Network Segmentation Policy	Explains how systems and data zones are separated to limit exposure and contain incidents.
Password Management Policy	Defines password creation, storage, reset, rotation, and protection requirements.
Patch Management Policy	Requires timely testing, deployment, and tracking of security patches and updates.
Person or Entity Authentication Policy	Defines how users, devices, services, and other entities are authenticated before access is granted.
Privileged Access Management (PAM) Standard	Establishes tighter controls for administrative, elevated, and high-risk privileged accounts.
Protection from Malicious Software Policy	Defines defenses against malware, ransomware, and related threats across covered systems.
Remote Access Policy	Sets requirements for remote connections, secure methods, approvals, and monitoring.
Secure SDLC and Application Security Policy	Defines secure development, testing, release, and application security review requirements.
Transmission Security Policy	Explains how ePHI is protected when transmitted across internal or external networks.
Unique User Identification	Requires each workforce member or user to have a unique identifier for accountability and traceability.
Vulnerability Management and Security Testing	Defines scanning, validation, testing, and remediation expectations for security weaknesses.
Wireless Security Policy	Sets security rules for wireless networks, access points, and wireless device use.

Physical Safeguards, Facilities, Devices, and Media (11 items)

Included Document	What it Covers
Accountability Policy	Tracks assignment, custody, movement, and lifecycle accountability for devices and media that touch ePHI.
Device and Media Controls	Defines safeguards for receiving, moving, storing, reusing, and disposing of hardware and media.
Device and Media Disposal Policy	Sets secure destruction and disposal requirements for devices and media containing sensitive data.
Facility Access Controls	Defines how physical access to facilities and secured areas is authorized, logged, and managed.
Facility Security Plan Policy	Provides a formal facility protection plan for buildings, rooms, and areas that house sensitive systems.
Facsimile Security and Use	Explains secure faxing practices, destination verification, and handling of faxed information.
Maintenance Records Policy	Requires records of maintenance and repairs for systems and equipment that affect ePHI security.
Media Re Use Policy	Defines data removal and sanitization steps before media is reused.
Mobile Device Policy	Sets practical use and protection rules for smartphones, tablets, and other portable devices.
Workstation Security Policy	Defines physical and technical safeguards for workstations that access or display ePHI.
Workstation Use Policy	Explains acceptable workstation use, placement, and handling in clinical and office settings.

Supporting Guides, Checklists, and Implementation Tools (4 items)

Included Document	What it Covers
Cloud Security Baseline Audit Evidence Guide	Lists the evidence organizations can gather to prove cloud security controls are in place.
Cloud Security Baseline Guide-Checklist	Provides a practical cloud security checklist that can be used during implementation or review.
NPRM and Cloud Checklists	Includes comparison tables and readiness checklists tied to proposed rule updates and cloud controls.
Policy Tables	Provides reusable metrics, sanction ranges, and support tables referenced across the policy set.

Buy HIPAA Security Policies: $495

Price: $495

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Components of HIPAA Security policies procedures

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